PrintPage1 User
Documentation
What PrintPage1 is for
Installing PrintPage1
What happens when Outlook starts up
Printing with PrintPage1
Using PrintPage1 with Outlook’s built-in print
commands
Editing discard points
How individual licensing works
How corporate licensing works
Feedback
What PrintPage1 is for
Outlook is a great tool but some users find the way it prints email messages
frustrating. If you receive an email
in reply to one you sent it may have your original message appended to the end.
If several messages have been exchanged they will all be there and the whole
text may take several pages when printed.
Because of this Outlook users often wish they could print just page one, a
facility that is available in Word
and many other programs.
That is why this add-in is called PrintPage1 but actually it is smarter than
that. It finds the start of appended
messages within the body of an email and can discard them so you just print the
latest message.
When you click the PrintPage1 button or any of Outlook's print commands the
PrintPage1 dialogue box will offer you the choice of printing just the latest
message, discarding what comes after it, or the whole text.
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Installing PrintPage1
The web site offers two ways to install PrintPage1. The first is preferred for single
users. It uses Microsoft’s ClickOnce
technology. When you click the link
a small program called Setup.exe is downloaded and run. This check whether your computer has
the Microsoft .NET 2.0. Framework installed and, if not, installs it. It then goes on to download and
install PrintPage1. During the
installation you will be asked to close Outlook.
You will then get a message that PrintPage1 has been registered with
Outlook. You can then restart
Outlook.
One of the benefits of ClickOnce installation is that it is easier to update and
you will not need Administrator rights on your computer to do so.
There are, however, some circumstances where ClickOnce will not work or is not
appropriate.
- It works with Internet
Explorer. It will also work with Firefox
if its ClickOnce add-in is installed. It
will not work with other network browsers.
- It will not work if you are on a network that uses a proxy
server.
- It is not appropriate if you are an IT manager looking to
install PrintPage1 for users across a company network.
In all these cases you can download and install PrintPage1 using a standard
Microsoft installer file (MSI). A
link for this is available on the website. The main disadvantage of this method
is that PrintPage1 will not automatically check for updates.
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What happens when Outlook starts up
PrintPage1
o
adds its own toolbar to Outlook.
o
resets Outlook’s File menu to remove any entries
made by earlier versions of PrintPage1.
o
checks to see whether a valid licence file is
present in the your My Documents folder.
If it is not then the Request Licence button is shown with a key icon.
o
If PrintPage1 has just been upgraded then a
message box will be shown explaining the changes.
o
The information page is shown unless you have
un-ticked the Show at start up box
o
If the dialogue box asking you whether to use
PrintPage1 for Outlook’s built-in printer commands is shown if it has not
previously been shown
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Printing with PrintPage1
You can click on the Print button on the PrintPage1 toolbar. Its full caption is Print
(CTRL+1). You can also use the
keyboard shortcut indicated - hold down the CTRL key and press the 1 key. You can use this shortcut even if you
have chosen to hide the PrintPage1 toolbar.
This applies whether you are looking at the Inbox or at an opened email. If you are using Outlook 2007 the
buttons will be on the ribbon rather than a separate toolbar.
When you click the PrintPage1 button it checks to see whether any discardable
text was found in the email message.
It holds a list of phrases or characters called Discard Points and it searches
to see if the message contains any of them.
One of the Discard Points is From:
which is usually found at the start of any message appended to the end of the
current message.
The PrintPage1 dialogue box appears.
If PrintPage1 found any discardable text it will discard it. You will be able to see the shortened
message either in the Reading Pane, if you are looking at the Inbox, or in the
message window if you have opened the email.
If discardable text was found the dialogue box gives you the choice of printing
either the shortened message or the complete email. If no discardable text was found
there is no choice. The dialogue box
also allows you to change the printer and set the number of copies to be
printed.
There is a second print button on the PrintPage1 toolbar – the QuickPrint
button. It has its own keyboard
shortcut – CTRL + Q. This does
exactly the same as PrintPage1 but it does not show the dialog box – it prints
just one copy to the default printer and discards any discardable text found. This provides the quickest and
simplest way to print with PrintPage1.
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Using PrintPage1 with Outlook’s built-in
print commands
You may be in the habit of using Outlook’s built-in commands for printing and
find that having to learn a different command to use PrintPage1 effectively
means that you sometimes forget.
This could mean you waste paper by printing more than you need. To avoid this you can set Outlook to
use PrintPage1 automatically whenever you use one of the following built-in
commands:
- the Print item on the File menu
- the Print button on the standard toolbar
- the CTRL+P keyboard shortcut
The first time you run Outlook with PrintPage1 installed you will be asked
whether you want these Outlook built-in commands to use PrintPage1 or just
behave in their normal way.
Whichever choice you make you can change it at any time. Click the Setup button
on the PrintPage1 toolbar (Spanner & hammer icon) and selected the
Print command options tab. There you can choose whether to have
the built-in print commands invoke PrintPage1 or not.
You can tell whether this feature is in force simply by looking at the Inbox’s
File menu. If the caption of the
Print item is Print (using
PrintPage1) it is in force. If
it just says Print… then the
feature is not in force.
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Editing discard points
PrintPage1 comes with a number of Discard Points already defined. If you click the
Setup button on the PrintPage1 toolbar
you can see them in a grid. Each one
has a tick in the column headed Active. If you click to remove a tick then
that Discard Point will be ignored.
You can add your own discard points.
You might want to do this if you regularly print out emails that have the same
unwanted text at the bottom – this might be a standard legal disclaimer or an
anti-virus check message. Just enter
the phrase that starts the text you want to discard. You do not need to enter much so long
as it is distinctive and unlikely to occur in the body of a normal message.
The Discard Points are kept in a file called PrintPage1discardPoints.xml in
you’re my documents folder. If you
have added your own Discard Points it may be useful to email the Discard Points
file to colleagues. All they need to
do when they receive it is save it to their My documents folder and Outlook will
find it.
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How individual licensing works
When you first download PrintPage1 you can use it free. PrintPage1 keeps track of the number
of times you have used it to discard text and print. You are allowed 20 such prints. From
that point on you will need a licence to use PrintPage1.
On the PrintPage1 toolbar is a Request Licence button with a key as its icon. This is only visible on an unlicensed
copy of PrintPage1. If you click it
an email is prepared for you to send a unique number from your computer to
Greenhill Software. When both this
licence request and your payment have been received a licence will be sent to
you that matches the unique number from your computer. The licence will be found in the
incoming mail and saved to your My Documents folder (just Documents in
Vista).
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How corporate licensing works
We can provide companies with corporate licences that mean individual users do
not have to request and receive licences unique to their machine.
In order to prepare such a licence we need to know how your domain information
appears to PrintPage1. The Feedback button on the PrintPage1 toolbar has a
drop-down menu. One of the items is
Send domain name. This prepares an email to send us
the domain name details as they appear to PrintPage1. We would then prepare a special
version of PrintPage1 and supply an MSI file so your network manager could
install it across your network. Any
user whose domain information matches that which you sent us will be
automatically licensed.
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Feedback
We value all feedback. It helps us
to improve the product and meet your needs.
That is why there is a Feedback button on the PrintPage1 toolbar which
makes it really easy to send us an email telling us what you think.
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